The Definitive Guide and 5-Step Plan « SEOPressor – WordPress SEO Plugin

If you are familiar with the concept of SEO, you would know that it isn’t a one-off project. 

Not only are search engine optimization strategies highly convoluted with 200 ranking variables, but Google also undergoes frequent search engine algorithm updates, announced or unannounced

This all adds to the need for managing your SEO campaigns.  

Still, the difficulty and competitiveness of search engine optimization are well justified by its benefits. Ranking on the top of search engine results opens up the door for your business website presence and traffic. 

That’s why as a business owner, it is increasingly important to manage your search engine optimization, and one way to avoid getting overwhelmed when managing and tracking your website SEO is through managing them in campaigns. 

What do I mean? Well, let’s begin our definitive guide on SEO campaign management.

What is SEO Campaign Management?

SEO Management

You can’t manage what isn’t being tracked.

Essentially, SEO management refers to being actively involved in managing your business or website’s SEO game plan.

It means keeping track of your site and content performance weekly and taking actions to improve your website results on Google SERPs.

Part of SEO management and improvement also involves running active SEO campaigns to enhance your site’s technical elements as well as content optimization.

To make sure we are on the same page, an SEO campaign actually refers to using a group of SEO strategies and techniques to generate an SEO boost or rank for a certain keyword.

Besides, it can also be created for the purpose of introducing a new product or promoting an event. 

Given that revamping SEO-related factors does not immediately change your results, it’s very important that you isolate each event and track them to truly understand what works and what does not to attain your business objectives.

For that, we recommend using Google spreadsheets or Airtable to keep track and monitor the results of your SEO campaigns and as a template, here’s the one we use for our SEO processes.

SEO Campaign Tracking Template
Click on the image to access and make a copy

While SEO campaign management is not a straightforward concept, it isn’t too complex even for digital marketing beginners.

If you are just starting an SEO campaign, I recommend you to read my colleague’s post on the 5 factors behind a successful SEO campaign for beginners.

How do You Plan a Successful SEO Campaign?

Planning is a crucial part of any SEO campaign strategy.

This setup the foundation of your campaign with a great strategy to reach your target audience and achieve your best results. So before you start diving into your optimization efforts, content creation, and link building, it’s always important to consider your goals.

1. Set a Clearly Defined Search Engine Optimization Goal

Before setting your SEO goals or tracking, you should always start by deciding how you will define success and measure progress towards your objectives. I really recommend listening to Moz’s Rand Fishkin guide for this on how to set smart SEO goals.

Use your Business Goals to Define Your SEO Goals

When it comes to search engine optimization, you have to dig deeper than simply ranking on search engines, traffic, visitor engagement, and bounce rates. Those are secondary metrics to measure, that should be defined by your ultimate SEO Campaign goals. 

Instead, understand your business and marketing goals first and let that define your SEO goals. Here’s a list of questions that will help you answer your SEO campaign management plan:

  • Who are you trying to reach by appearing on Google’s first page? 
    Answering this question helps to establish your target audience and develop buyer personas. You can always have a few personas you are targeting, but always keep your main buyer persona in mind. 
  • Why are you trying to bring your target audience onto your site?
    Don’t put all your focus on just the site traffic, bounce rate or engagement levels. Rather, you should define the business goal you want to achieve. Do you want to achieve lead generation, sales, or something else? Try to be as specific and concrete as possible.
  • How will you measure the progress related to your goals?
    Measuring progress is important because it shows the success rate of your efforts. Common metrics include conversion rates and email list membership. However, if you are unable to define a metric to quantify your progression, you might need to choose a more defined objective.

2. Website and Competitor Analysis to determine SEO strategy

SEO Competitor Analysis

Once you have set your SEO goals, it’s now time to undergo the keyword research process to identify your target keywords and competitors. 

It is highly likely that there are over a dozen sites offering products or services that are similar to your company’s offerings. Knowing your online competitors and their online operations come in handy when determining your long-term strategy. 

To identify your SEO competitors is simple. Just type in your targeted keyword in Google and see which domains are ranking. However, don’t just do it for one keyword — do this for 10 to 20 keywords and track the websites that are ranking for them as well as their content.  

Here’s a quick example. 

So let’s say you are an insurance company and you’re looking to rank for a competitive keyword like “life insurance business in Dallas”. A quick Google search and you will see all your competitors trying to rank for the same keyword. 

Competitor Analysis

Analyze your competitors and see what products-slash services are they offering? What about the price points? Also, do a quick site search of your competitors on the keywords. See how much content they have created on the said keyword. Is there a potential opportunity? 

Focus on 3 competitors, and look into their social presence, coverage, link building tactics everything and also breakdown the topics they are targeting and what are the estimated search traffics. 

If you can do better than your competition, you may be able to earn the top ranking on Google.

3.  Analyze Your Own Content List and Spot Potential Traffic Opportunities

Given you’re not starting your SEO efforts completely anew, there’s still one last step. Look internally into your own website and existing content to spot any potential traffic opportunities.

This could include: 

  • Content ranking in the first page, but is not featured as the snippet 
  • Thin content and pages targeting very low-volume keyword phrases
  • Outdated blog post (update to 2020
  • Pruning low-quality content and old internal links

To reveal hidden featured snippet opportunities and discover ranking keywords that you might not even be aware of, we recommend using BiQ’s Rank Intelligence.   

BiQ Rank Intelligence Module

At times, your old content could be a traffic goldmine by just making some minor tweaks. Here’s a guide on how you can increase your website traffic with old content.

4. Isolate SEO Campaigns: Set Your SEO Strategies and Timeframe

Ok, now that you have your SEO strategies, it is time to set them into realistic timeframes

This is important to discern the changes you have made are indeed what is causing your organic traffic to change, be it for good or for bad. It is always easy to take credit when traffic is growing, but unless you are able to pinpoint your results to your efforts, you wouldn’t know what is truly working. 

Not to mention, there are always external factors in play. So for all the SEO strategies that you are looking to do, always rank them on importance and impact to determine what you should do first.

Then place them into timeframes based on the days needed for execution, with a week in between each campaign. 

SEO Campaign Timeframe

Know that your SEO campaigns are not a short-term branding boost. Having a long-term focus is incredibly essential.

It’s also best not to set measurable objectives sooner than 6 months out because usually, it will take a minimum of six months to create a foundational reputation.

Always understand that in the beginning, you’ll be investing more effort and funds into your strategy than you will yield in results.

However, with time, you will begin to break even, and ultimately, you will start to gain a higher ROI. So now it’s time to move onto the ongoing reporting phase of your SEO campaigns. 

5. Tracking and Comprehensive Analysis for EVERYTHING

Tracking should be your top priority when it comes to your SEO campaign management. That’s because it lets you know whether your SEO strategies are working effectively.

Read on how BiQ’s Rank Tracking module allows you to track your SEO performance like a boss.

In fact, you should track and perform a comprehensive weekly and monthly analysis of the following aspects:

  • Keyword ranking
    The higher your web pages rank for certain keywords, the higher the traffic your website will get. You can incorporate several strategies to help enhance your keyword ranking, like long-tail keyword rankings. While long-tail keywords are less common compared to short-tail ones, they offer great benefits. Such advantages include being less competitive, easier to rank on, and more targeted.
  • Traffic and conversions
    The higher your web pages rank for certain keywords, the higher the traffic your website will get. You can incorporate several strategies to help enhance your keyword ranking, like long-tail keyword rankings. While long-tail keywords are less common compared to short-tail ones, they offer great benefits. Such advantages include being less competitive, easier to rank on, and more targeted.
  • Inbound links for SEO
    Tracking your inbound links is critical for understanding the performance of a search engine optimization campaign. Links usually show search engines a website’s popularity and its authority in a specific industry. For example, a website that has a link leading to it from Forbes Magazine will have a positive impression on search engines. Since search engines do not encourage link buying for site authority, you need to earn your links naturally. You can do that via content marketing, PR campaigns or signing up to relevant magazines and directories.
  • Post Engagement
    Without a doubt, not all the content achieves great success. Therefore, it’s vital to measure engagement on a post, so you can understand more about the content type that your audience is receiving well and sharing. Posts with higher engagement rates send trust signals to Google and other search engines and show that a specific post is helpful to readers. That should lead to more exposure of your pages in search results.
  • Page ranking
    By tracking how well your content is performing in search engine results, you can identify the pages that require improvement. For pages that are performing poorly, you can check what the competition is doing and study their work to try and understand why search engines are picking their content over yours.

In the above sectors, consistency is essential. Gaining natural traffic requires patience and continuing to consciously create your SEO campaign workflow.

5. Be Proactive for Unexpected Change

Many companies treat search engine optimization as a race, in the sense that the focus is on being number one. While it is essential to track competitors, you need to be proactive if you want to have a successful SEO campaign. 

A good campaign concentrates on reaching the target audience and giving them something of value. With a proactive strategy, you will be more resilient to any change in the competitive space.

Additionally, your SEO management should incorporate a consistent review and enhance your site framework to boost user experience and meet SEO technical specifications

Simplifying Your SEO Management with the Right Tools

As an SEO manager, your workload may include many hectic responsibilities and tasks. However, you can be able to ease the workload by using the following tools:

  • Google Keyword Planner: While Keyword Planner is part of the Ads platform, it’s one of the most reliable keyword research tools. The planner allows you to type a maximum of 10 words, and then it gives you the average search volume, competition levels, and semantic keywords for the month
  • Google Analytics: Google Analytics is generally the obvious option for nearly everybody when it comes to acquiring search engine optimization reports. The platform provides many useful reports, including site visits, sources of traffic, demographics, and audience interest.
  •  PageSpeed Insights tool: Speed is essential, and Google Pagespeed insights give you a clear overview of your website’s performance on mobile devices and desktops
  • Mobile-Friendly Test: This tool is a quick, and easy way to check whether a certain page on your website is compatible with mobile devices
  • Google Optimize: It’s an excellent tool that shows you the exact site experiences that are engaging and delighting your visitors
  • LSIGraph: With the LSIGraph keyword generator, you can acquire the most gainful semantically related keywords
  • Moz Tool: This is among the most popular SEO management tools when it comes to keyword research. Moz has been around for long and they continue to offer basic and advanced SEO tools to suit varying needs
  • Similar Web: It is a superb tool for guest posting. Similar Web estimates the overall traffic varying sites receive, and lets you see your competition’s top sources of traffic
  • HotJar Heatmap Tool: Heatmaps are very powerful when it comes to optimizing design. They give you information on what users are doing on your site pages, their clicking behavior scrolling, and their interests
  • AirTable: It is a more flexible option than Google sheets because it allows you to track a lot of content

You can also put your content market strategies and tracking on one platform.

Not Forgetting, SEO Campaign Cost Management


Search engine optimization can be costly, not only in time but also in price. Managing your SEO campaigns with SEO tools like Moz Pro can cost up to $99 per month for only a standard 5 campaigns. 

Still, the results of SEO in itself make it a worthy investment especially when you rank on the top of search engines. However, now there’s this new SEO tool that demystifies SEO cost and it’s called BiQ. Currently, the tool comes at no charge in its Beta Access.

Simply sign up and look at the all-in-one tool with keyword research, content optimization, and search engine tracking features.

Key Takeaway: Management is Key to SEO

Similar to most digital marketing techniques, SEO is a constant testing and optimization process. That’s why you should set up SEO campaigns properly based on clear goals, competitor analysis, reasonable timeframes, analytics and tracking, and proactive management.

If you combine those five steps in the right way, you will start to notice positive outcomes on your SEO campaign management, not to mention a seamless SEO workflow and task management without having a headache.

Updated: 19 October 2020


Vivian is an anthropologist lost in the world of digital marketing. She has an interest in learning about the science of marketing and the creativity that businesses use to transform themselves into purple cows.

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